A few of the companies we’ve worked with
Estimated Charter Bus Rental Rates in the DFW Area
Before diving into the specific factors that influence your final bill, it is helpful to look at the industry averages for Flower Mound and the greater Dallas-Fort Worth area. These figures are estimates intended to give you a baseline for budgeting. Your actual quote will vary based on your specific itinerary, passenger count, and specific vehicle availability.
Standard Hourly Rates: For short-distance trips within Flower Mound or to nearby cities like Highland Village, Lewisville, or Irving, buses are rented by the hour. Most companies require a 5-hour minimum reservation to cover the costs of prepping the vehicle and dispatching the driver from the depot.
- Minibus (18-25 passengers): $145 – $175 per hour
- Charter Bus (56 passengers): $175 – $225 per hour
Standard Daily Rates: If you are planning a full-day excursion—perhaps a trip to the Fort Worth Stockyards, a tour of the Texas Hill Country, or a corporate event in Downtown Dallas—pricing usually shifts to a daily rate. This is often more cost-effective for trips exceeding 8 to 10 hours.
- Minibus (18-25 passengers): $1,300 – $1,700 per day
- Charter Bus (56 passengers): $1,500 – $2,100 per day
Mileage Rates: For long-distance travel, such as a multi-day trip from Flower Mound to Houston, San Antonio, or out of state, quotes may be calculated by the mile rather than by the hour. These rates fluctuate between $4.50 and $7.50 per mile, depending on fuel prices and the size of the coach.
Factor 1: Trip Distance and Duration
The two biggest drivers of your charter bus rental cost are how far you are going and how long you will be gone. When you call Charter Bus Rental Company Flower Mound at 469-625-2192, our reservation specialists will look at your total mileage and the total hours the driver is on duty.
For local trips, such as shuttling wedding guests from the Courtyard by Marriott to a venue like the Circle R Ranch, you will likely be billed by the hour. However, it is important to account for "deadhead" time. This is the time it takes for the bus to leave our garage to pick you up and the time it takes to return after dropping you off. Since Flower Mound is centrally located in the DFW metroplex, deadhead costs are usually manageable, but they are a factor we calculate to ensure fair pricing for the drivers.
For multi-day trips, drivers are restricted by Department of Transportation (DOT) regulations, which limit on-duty hours to ensure safety. Drivers can only drive for 10 hours within a 15-hour on-duty window before they must take an 8-hour break. If your itinerary involves driving from Flower Mound to South Padre Island straight through, you might require two drivers, which would increase the cost. We help you optimize your itinerary to keep these costs as efficient as possible.
Factor 2: The Time of Year You Travel
Just like airline tickets and hotel rooms, charter bus rates in Flower Mound fluctuate based on seasonal demand. The basic rule of thumb is: when schools are in session for big events or the weather is perfect for weddings, demand is high.
Peak Season (April, May, June): Late spring is incredibly busy in North Texas. This is prime time for proms (Lewisville ISD schools are very active during this time), end-of-year school field trips , graduations, and spring weddings taking advantage of the wildflowers. If you are booking during these months, expect rates to be at the higher end of the spectrum. We recommend booking at least 6 months in advance for spring dates.
Sports Season (September – January): Flower Mound’s proximity to major sports hubs means that weekends in the fall are often booked solid. Between high school football playoffs (Go Jaguars and Marauders!), Dallas Cowboys games in Arlington, and college bowl games, buses are in high demand. If you need a shuttle to AT&T Stadium or the Cotton Bowl, book as early as possible.
Off-Peak Season (January, February, July): The winter months (post-holidays) and the scorching heat of July are typically slower for group travel in Texas. If your schedule is flexible, booking a trip during these months can secure you the most competitive rates.
Factor 3: The Type of Bus You Choose
The size and luxury level of the vehicle you select will directly impact your quote. At Charter Bus Rental Company Flower Mound, we offer a diverse fleet to match your specific needs, ensuring you never pay for more bus than you need.
Minibuses and Sprinter Vans : These are perfect for smaller groups, such as a corporate team lunch at the River Walk at Central Park or a bridal party shuttle. These vehicles typically seat 15 to 35 passengers . While the daily rate is lower than a full-size coach, the cost-per-person is often slightly higher because you are splitting the base cost of the driver and fuel among fewer people.
Full-Size Charter Buses: These 56-passenger motorcoaches are the gold standard for large groups. They come equipped with amenities like onboard restrooms, undercarriage luggage bays, and reclining seats. While the upfront daily rate is higher, if you fill every seat, the cost-per-passenger is incredibly affordable—often cheaper than rideshare apps or even gas for multiple cars.
Party Buses : If you are looking for entertainment-focused transportation for a night out or a birthday celebration, party buses command a premium rate due to their specialized interiors, lighting systems, and high demand on weekends.
Factor 4: Additional Travel Expenses
When you receive a quote from Charter Bus Rental Company Flower Mound, we strive to be as all-inclusive as possible regarding the vehicle, fuel, and the driver's gratuity. However, there are third-party expenses that are the responsibility of the renting group. It is important to budget for these so there are no extra charges on the day of your trip.
- Parking Fees: If your group is visiting a venue that charges for parking, such as the American Airlines Center, Globe Life Field, or specific hotels in Downtown Dallas, you will need to cover the cost for the bus. Bus parking can range from $50 to $100 per vehicle at major venues.
- Tolls: The DFW area is known for its extensive network of toll roads, including the Sam Rayburn Tollway (Hwy 121) which runs directly through Flower Mound. While we can route around them to save money, taking toll roads often saves valuable time. Your group is responsible for these tolls if you choose the faster route.
- Driver Lodging: For multi-day trips where the group stays overnight (for example, a church retreat to Oklahoma or a tour of San Antonio), you must provide a private, safe hotel room for your driver. This ensures they get the DOT-mandated rest required to drive you safely the next day.
Real-World Flower Mound Pricing Examples
To help you visualize what a trip might cost, here are a few examples based on typical itineraries we see from our Flower Mound clients. Please note: These are estimates only. Call 469-625-2192 for your exact price.
Example 1: The Wedding Shuttle A couple is getting married at a venue in Flower Mound but has guests staying at a hotel near Grapevine Mills. They need a 25-passenger minibus to shuttle guests back and forth for 8 hours on a Saturday in May. Estimated Cost: $1,400 – $1,650 (includes gratuity/fuel).
Example 2: The Corporate Event A company based in the Lakeside Business District needs to transport 50 employees to the Kay Bailey Hutchison Convention Center in Dallas for a trade show. They need a 56-passenger motorcoach for a 10-hour day. Estimated Cost: $1,800 – $2,200 (includes gratuity/fuel).
Example 3: The School Field Trip A local elementary school is taking a field trip to the Fort Worth Zoo. They need two large charter buses for 7 hours during a weekday in October. Estimated Cost: $2,500 – $3,000 total for both buses.
Ready to Book Your Flower Mound Bus Rental?
Now that you have a better understanding of how charter bus pricing works, we are ready to help you hit the road! Whether you are staying local in Flower Mound, heading to Dallas for a night out, or traveling across the Lone Star State, Charter Bus Rental Company Flower Mound is dedicated to providing you with safe, reliable, and transparently priced transportation.
There is no pressure to book when you call. Our job is to guide you through the process so you find exactly what you need at a price that fits your budget. We are available 24/7 to answer your requests, help with questions, and offer you the best available deals.
Call us today at 469-625-2192 to get your free, no-obligation quote!
Frequently Asked Questions About Flower Mound Pricing
Is a deposit required to reserve a bus?
Yes, to secure your bus and lock in your pricing, we require a deposit at the time of booking. The specific amount varies depending on the total cost of your trip. The remaining balance is usually due 14 to 30 days before your departure date. Our reservation specialists will explain all payment terms clearly before you sign.
Is the driver's tip included in the quote?
At Charter Bus Rental Company Flower Mound, our quotes generally include the driver's gratuity to make billing easier for you. However, you should always verify your specific invoice. If you feel your driver went above and beyond—helping with heavy luggage or navigating difficult weather—you are always welcome to provide an additional cash tip at the end of the trip, though it is not required.
Can we drink alcohol on the bus?
In most cases, yes! Alcohol is generally permitted on our charter buses and party buses for passengers over the age of 21. However, this must be disclosed and agreed upon at the time of booking, as a refundable cleaning deposit may be required. Please note that for school trips or groups with minors, alcohol is strictly prohibited.
What if we go over our scheduled time?
We understand that events don't always run perfectly on schedule. If your trip runs longer than the time contracted, you will likely be billed for the additional time at the hourly rate specified in your agreement. We recommend building a little "buffer time" into your itinerary when booking to avoid stress or unexpected overtime charges.
Do I have to pay for the bus driver's hotel?
If your trip involves an overnight stay away from home (for example, a multi-day trip from Flower Mound to Austin), you are responsible for providing the driver with a private hotel room. This is a Department of Transportation requirement to ensure the driver is well-rested and safe to drive. We ask that the hotel be safe, clean, and reasonably close to where the bus is parked or where your group is staying.
Bus types Available in Flower Mound
More About Group Travel in Flower Mound
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